U.S. Embassy Grants Program

U.S. Embassy and Consulate in Poland Grants Program

The U.S. Embassy and Consulate in Poland are pleased to announce a Notice of Funding Opportunity (NOFO) for grants of up to $10,000 for virtual programs, i.e., programs that take place online or are digital in nature.  This NOFO, #WAW-NOFO-FY20-02,  is for projects beginning no earlier than October 2020.  The application deadline is Friday, June 26, 2020.  

ELIGIBILITY:

Grants will be awarded to local representatives of Polish non-governmental organizations, cultural or educational institutions, media, and individuals whose proposals support the topics listed below.  All grantees must have a non-profit status.  NGOs and individuals from the United States may apply, but preference is given to Polish NGOs or to U.S.-Polish partnerships that develop the organizational capacity of Polish NGOs.

PROJECT THEMES:

  1. Security:  Virtual/digital projects that promote increased security cooperation between Poland and the United States and/or projects that increase public awareness and support for transatlantic and international security cooperation.
  2. Trade and Energy:Virtual/digital projects that increase bilateral trade and investment between Poland and the United States and/or projects that promote more secure, diverse, and cleaner energy sources for Poland.
  3. Entrepreneurship, Innovation and STEAM:  Virtual/digital projects that promote entrepreneurship and innovation, particularly among youth, by giving tools to emerging entrepreneurs, enhancing education in the fields of science, technology, engineering, arts and math (STEAM), and/or developing networking opportunities for students and young entrepreneurs with innovators, business incubators, and businesses.
  4. Countering Disinformation:  Virtual/digital projects that promote media literacy and critical thinking skills, and/or combat disinformation.
  5. U.S. Culture:  Virtual/digital projects that share the richness and diversity of American culture with the Polish public and promote cultural dialogue and people-to-people ties between the United States and Poland.
  6. COVID-19: Virtual/digital projects that address the impact of the pandemic on communities, mental health, the local economy, education, etc. Please note: Embassy funds cannot be used to fund medical research or purchase medical supplies.

GRANT AWARD INFORMATION:

The maximum amount of an individual grant is $10,000, and projects with local cost-sharing will be given preference.  All grants are subject to the availability of funds from the U.S. Department of State, and any costs and expenses incurred prior to receipt of grant money will not be reimbursed by the U.S. Embassy.

Generally, grant funds may not be used to cover:

  • projects that are inherently political in nature or that contain the appearance of partisanship/support to individual or single party electoral campaigns
  • exchange programs
  • social welfare projects
  • projects that support specific religious activities
  • trade activities; fundraising campaigns; commercial projects; scientific research; construction projects; projects whose primary aim is the institutional development of the organization itself
  • travel to the United States for conferences, scientific research, studies, reporting tours, cultural events, etc.
  • ongoing salary costs of organization staff
  • office equipment
  • completing activities begun with other funds
  • translating or printing of American literature
  • food and drink beyond the cost of coffee breaks and working lunches (alcohol cannot be funded at all)
  • fees for project coordination may be included but should not exceed 20% of the total amount of the grant

HOW TO APPLY:

Send your application materials to grantspoland@state.gov by 17:00 on Friday, June 26.  Your email must include all of the below elements: 

  • Completed application form (please do not exceed indicated word limits)
  • CVs for the project coordinator and the head of the applying organization
  • If you are applying as an organization:
    • U.S. Government form SF-424 (Application for Federal Assistance)
    • U.S. Government form SF424A (Budget Information for Non-Construction programs)
    • U.S. Government form SF424B (Assurances for Non-Construction programs) is required only for those applicants who registered or renewed registration in SAM.gov before June 26, 2019.
    • Confirmation of SAM.gov registration for your organization – registration instructions are listed below.  **Please note:  Only organizations are required to register for DUNS, NCAGE and SAM –  individuals submitting applications are exempt from this requirement**
  • If you are applying as an individual:
    • U.S. Government form SF424 for Individual (Application for Federal Assistance SF424-Individual 

Application guidelines: Please read carefully – proposals that do not meet the requirements listed here will not be considered for funding.

  • All proposals must be in English.
  • Proposals may not exceed 6 pages in length (including budget) in Times New Roman Size 12 font.
  • One application per organization or individual.
  • Project duration may not exceed 18 months.
  • Please send one email with all required documents to: grantspoland@state.gov
  • The subject line of the email should list the name of the applying organization followed by the NOFO number, which is WAW-NOFO-FY20-02

INSTRUCTIONS FOR DUNS, NCAGE and SAM REGISTRATIONS (for organizations only – individuals are exempt from this requirement):

To register in SAM one must first obtain DUNS and NCAGE numbers. This process may take from several days up to several weeks, so applicants are advised to start early.  Please note that no fee or payment is required to register for SAM or obtain DUNS and NCAGE numbers.

DUNS Registration (Dun & Bradstreet)

  • To obtain a DUNS number please go to https://www.bisnode.pl/produkty/db-numer-duns/.
  • There is no fee to obtain a DUNS number in support of submitting a grant proposal to the U.S. government, and any additional services offered during the registration process are not necessary. 

NCAGE Registration (NATO Commercial and Governmental Entity)

SAM Registration (System for Award Management)

  • To register in SAM please go to SAM.gov.  No fee or payment is required to register for SAM.
  • If you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator before your registration will be activated.  The Recipient is required to scan and submit a letter through Federal Service Desk. For instructions please click here (PDF). 
  • gov registration is only valid for one year. If your organization registered prior to June 26, 2019, you must renew your registration. 

SELECTION PROCESS
Applications will be reviewed by a committee of the U.S. Embassy and will be evaluated on the below criteria.  Priority will be given to innovative projects that:

  • address one or more of the project themes listed above
  • forge people-to-people connections between Americans and Poles
  • create ties between U.S. and Polish institutions, organizations, and networking groups
  • strengthen understanding of American culture, history, values and institutions
  • promote diversity and inclusion of minority groups, including persons with disabilities, immigrants, ethnic minorities and the LGBTQI+ community
  • possess a U.S. component (i.e., an American speaker, a current or proposed partnership with U.S. counterparts, a theme or topic originating in, or inspired by U.S. history or society, etc.)
  • benefit geographically and demographically diverse groups of participants, including people in rural areas, minority groups, and historically under-served populations

REPORTING REQUIREMENTS

All grants that are disbursed to successful applicants will require both program and financial reports on a frequency specified in the award agreement. The disbursement of funds may be tied to submission of these reports in a timely manner.  All other details related to grant administration will be specified in the grant agreement between the U.S. Embassy and successful applicant, and are governed by the U.S. Department of State’s Standard Terms and Conditions.

REQUESTS FOR “HONORARY PATRONAGE”

The Public Affairs Section frequently receives requests from individuals and institutions seeking “honorary patronage” from the U.S. Embassy or the Ambassador (including the use of U.S. Embassy seal) for projects or events.  Due to U.S. government ethics guidelines, however, the U.S. Embassy is unable to issue “patronage” or letters of support to institutions that do not receive funding from the United States government.   

INQUIRIES

All questions about the U.S. Embassy’s Grants Program should be sent to: grantspoland@state.gov.