U.S. Embassy Grants Program

U.S. Embassy and Consulate in Poland Grants Program

Thank you for your interest in the U.S. Embassy Grants Program.  If you applied for a grant in most recent call for proposals, please be aware that current circumstances have delayed the announcement of the results.  We appreciate your understanding and will contact you with the results as soon as possible. In the meantime, take care and stay healthy!

The U.S. Embassy and Consulate in Poland are pleased to announce a Notice of Funding Opportunity (NOFO) for grants of up to $25,000.  This NOFO, #WAW-NOFO-FY20-01,  is for projects beginning no earlier than May 2020.  The application deadline for this round is Friday, February 28, 2020.  The Embassy plans to announce a second call for proposals in May/June 2020. 

ELIGIBILITY:

Grants will be awarded to local representatives of Polish non-governmental organizations, cultural or educational institutions, media, and individuals whose proposals support the topics listed below.  All grantees must have a non-profit status.  NGOs and individuals from the United States may apply, but preference is given to Polish NGOs or to U.S.-Polish partnerships that develop the organizational capacity of Polish NGOs.

PROJECT THEMES:

  1. Security:  Projects that promote increased security cooperation between Poland and the United States and/or projects that increase public awareness and support for transatlantic and international security cooperation.
  2. Trade and Energy:Projects that increase bilateral trade and investment between Poland and the United States and/or projects that promote more secure, diverse, and cleaner energy sources for Poland.
  3. Entrepreneurship, Innovation and STEAM:  Projects that promote entrepreneurship and innovation, particularly among youth, by giving tools to emerging entrepreneurs to commercialize their ideas, enhancing education in the fields of science, technology, engineering, arts and math (STEAM), and/or developing networking opportunities for students and young entrepreneurs with innovators, business incubators, and businesses.
  4. Civic Engagement and Democratic Values:  Projects that strengthen understanding of democratic values and institutions, equip young people with advocacy skills, promote civic engagement, develop critical thinking skills, enhance leadership education, and/or promote human rights, including those of minorities or otherwise marginalized communities.
  5. U.S. Culture:  Projects that share the richness and diversity of American culture with the Polish public and promote cultural dialogue and people-to-people ties between the United States and Poland.
  6. Media Literacy:  Projects that promote media literacy by equipping young people with critical thinking and fact checking skills that empower them to evaluate the accuracy of information they receive through traditional and social media.

GRANT AWARD INFORMATION:

The maximum amount of an individual grant is $25,000, and projects with local cost-sharing will be given preference.  All grants are subject to the availability of funds from the U.S. Department of State, and any costs and expenses incurred prior to receipt of grant money will not be reimbursed by the U.S. Embassy.   

Generally, grant funds may not be used to cover:

  • projects that are inherently political in nature or that contain the appearance of partisanship/support to individual or single party electoral campaigns
  • exchange programs
  • social welfare projects
  • projects that support specific religious activities
  • trade activities; fundraising campaigns; commercial projects; scientific research; construction projects; projects whose primary aim is the institutional development of the organization itself
  • fees and travel cost to attend conferences in the United States
  • ongoing salary costs of organization staff
  • office equipment
  • completing activities begun with other funds
  • representational expenses beyond the cost of coffee breaks and working lunches (alcohol cannot be funded at all) 

INVITING U.S. EXPERTS:

The U.S. Embassy and Consulate in Poland welcome grant proposals that invite U.S. experts to Poland.  If your program includes a U.S. expert, the budget should include line items for an economy class ticket booked on a U.S. or EU airline, a stipend for meals and accommodations, an honorarium of $250 per day and local transportation.  Your proposal should include proposed planned activities for the expert for at least three days, excluding travel time. If those activities include participation in an organized event such as a conference, please provide a description including the organizer, topics, audience, other sponsors and other expected speakers.

HOW TO APPLY:

Send your application materials to grantspoland@state.gov by 17:00 on Friday, February 28.  Your email must include all of the below elements: 

  • Completed application form (please do not exceed indicated word limits)
  • CVs for the project coordinator and the head of the applying organization
  • If you are applying as an organization:
    • U.S. Government form SF-424 (Application for Federal Assistance)
    • U.S. Government form SF424A (Budget Information for Non-Construction programs)
    • U.S. Government form SF424B (Assurances for Non-Construction programs) is required only for those applicants who registered or renewed registration in SAM.gov before February 2, 2019.
    • Confirmation of SAM.gov registration for your organization – registration instructions are listed below.  **Please note:  Only organizations are required to register for DUNS, NCAGE and SAM –  individuals submitting applications are exempt from this requirement**
  • If you are applying as an individual:
    • U.S. Government form SF424 for Individual (Application for Federal Assistance SF424-Individual 

Application guidelines: Please read carefully – proposals that do not meet the requirements listed here will not be considered for funding.

  • All proposals must be in English.
  • Proposals may not exceed 6 pages in length (including budget) in Times New Roman Size 12 font.
  • Project duration may not exceed 18 months.
  • Please send one email with all required documents to: grantspoland@state.gov
  • The subject line of the email should list the name of the applying organization followed by the NOFO number, which is WAW-NOFO-FY20-01

INSTRUCTIONS FOR DUNS, NCAGE and SAM REGISTRATIONS (for organizations only – individuals are exempt from this requirement):

To register in SAM one must first obtain DUNS and NCAGE numbers. This process may take from several days up to several weeks, so applicants are advised to start early.  Please note that no fee or payment is required to register for SAM or obtain DUNS and NCAGE numbers.

DUNS Registration (Dun & Bradstreet)

  • To obtain a DUNS number please go tohttps://www.bisnode.pl/produkty/db-numer-duns/.
  • There is no fee to obtain a DUNS number in support of submitting a grant proposal to the U.S. government, and any additional services offered during the registration process are not necessary. 

NCAGE Registration (NATO Commercial and Governmental Entity)

SAM Registration (System for Award Management)

  • To register in SAM please go to SAM.gov.  No fee or payment is required to register for SAM.
  • If you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator before your registration will be activated.  The Recipient is required to scan and submit a letter through Federal Service Desk. For instructions please click here (PDF).  

SELECTION PROCESS

Applications will be reviewed by a committee of the U.S. Embassy and will be evaluated on the below criteria.  Applicants will receive notification about the results of the NOFO by Monday, March 30, 2020.  Priority will be given to innovative projects that:

  • address one or more of the project themes listed above
  • forge people-to-people connections between Americans and Poles
  • create ties between U.S. and Polish institutions, organizations, and networking groups
  • strengthen understanding of American culture, history, values and institutions
  • promote diversity and inclusion of minority groups, including persons with disabilities, immigrants, ethnic minorities and the LGBTQI+ community
  • possess a U.S. component (i.e., an American speaker, a current or proposed partnership with U.S. counterparts, a theme or topic originating in, or inspired by U.S. history or society, etc.)
  • benefit geographically and demographically diverse groups of participants, including people in rural areas, minority groups, and historically under-served populations

REPORTING REQUIREMENTS

All grants that are disbursed to successful applicants will require both program and financial reports on a frequency specified in the award agreement. The disbursement of funds may be tied to submission of these reports in a timely manner.  All other details related to grant administration will be specified in the grant agreement between the U.S. Embassy and successful applicant.

REQUESTS FOR “HONORARY PATRONAGE”

The Public Affairs Section frequently receives requests from individuals and institutions seeking “honorary patronage” from the U.S. Embassy or the Ambassador (including the use of U.S. Embassy seal) for projects or events.  Due to U.S. government ethics guidelines, however, the U.S. Embassy is unable to issue “patronage” or letters of support to institutions that do not receive funding from the United States government.   

INQUIRIES

All questions about the U.S. Embassy’s Grants Program should be sent to: grantspoland@state.gov.