Issued Date: May 26, 2023

Closing Date: June 15, 2023

The American Embassy has a requirement for firms to replace four vehicle gates operated by electric drives at the Chancery Compound at Piekna Street No.14 in Warsaw, Poland. The project requires a qualified contractor to perform removal of the old gates, fabrication, and installation of the new gates operated by electric drives according to US and local standard industry practices.

This is one-time type of contract with firm-fixed price. The total value is estimated between $100,000 and $250,000. Project needs to be completed by December 2023.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

• Be able to understand written and spoken English
• Have an established business with a permanent address and telephone listing
• Have the necessary personnel, equipment and financial resources available to perform the work
• Have all licenses and permits required by local law
• Meet all local insurance requirements
• Have no adverse criminal record
• Have no political or business affiliation which could be considered contrary to the interests of the United States
• Have good experience and past performance records; and,
• Identify technical competence required to complete the construction work in accordance with this solicitation.

Interested offerors shall request a solicitation package from the Embassy by sending an email to warsawproc@state.gov. Please include the solicitation No.19PL9023R0003 in the subject line and provide the following information:

• Name and address of company
• Name of requestor
• Contact details – email address and phone number,
• Brief description of company profile and experience.

Issued Date: May 17, 2023

Closing Date: May 31, 2023

Architectural and engineering services for feasibility study of windows at the existing U.S. Embassy Chancery building in Warsaw; estimated construction costs of between $500,000 and $1,000,000.

Firms responding to this announcement on or before closing date will be considered for selection using the following evaluation criteria in descending order of importance:

• Relevant, professional qualifications of the firm in the type of work required for projects having a construction value of at least $500,000 in the past three years.
• Specialized experience and technical competence in the type of work required.
• Demonstrated success on similar projects in terms of quality of work and compliance with performance schedules, cost/schedule controls and program/project management techniques. Briefly describe internal quality assurance and cost control procedures and indicate effectiveness by listing budget/estimated construction cost, award amount, final design estimate and construction changes for five recent projects. Although previous or ongoing performance of a similar U.S. Government contract is not required for firms responding to this solicitation, if such contracts have been performed, the offeror must have performed at a satisfactory level; and
• Personnel capacity to accomplish the work in the required time.

The Embassy will select for negotiation the licensed firm that demonstrates the best qualifications. Replies to this advertisement with a completed Standard Form 330, (available upon request from Warsawproc@state.gov ), must be submitted not later than noon local time on May 31, 2023 to Warsawproc@state.gov. Please include solicitation No.19PL9023R0002 in the subject line of your email.

Issued Date: April 28, 2023

Closing Date: May 12, 2023

The American Embassy has a requirement for firms to renovate bathrooms, restrooms, kitchen, front porch, rear terrace including stairs to the basement and balconies at the property located in Ursynow district in Warsaw. The project requires a qualified contractor to perform insulation work, electrical, masonry and plumbing work according to US and local standard industry practices.

This is one-time type of contract with firm-fixed price. The total value is estimated between $25,000 and $100,000. Project needs to be completed by August 15, 2023.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

• Be able to understand written and spoken English;
• Have an established business with a permanent address and telephone listing;
• Have the necessary personnel, equipment and financial resources available to perform the work;
• Have all licenses and permits required by local law;
• Meet all local insurance requirements;
• Have no adverse criminal record;
• Have no political or business affiliation which could be considered contrary to the interests of the United States;
• Have good experience and past performance records; and,
• Identify technical competence required to complete the construction work in accordance with this solicitation.

Interested offerors shall request a solicitation package from the Embassy by sending an email to warsawproc@state.gov. Please include the solicitation No.19PL9023Q0018 in the subject line and provide the following information:u

• Name and address of company
• Name of requestor
• Contact details – email address and phone numbers
• Brief description of company profile and experience

The American Embassy published the requirement for make ready services at the U.S. Government residential properties in Warsaw, Poland on the Federal System for Management (SAM) website.  If you would like to submit proposal, please follow this link.

All binding terms and conditions of this solicitation and any prospective changes shall be published under SAM website.

Issued Date: April 21, 2023

Closing Date: May 5, 2023

The American Embassy has a requirement for firms to renovate terrace, front porch and basement at the property located in Ursynow district in Warsaw. The project requires a qualified contractor to perform insulation work, electrical, masonry and plumbing work according to US and local standard industry practices.

This is one-time type of contract with firm-fixed price. The total value is estimated between $25,000 and $100,000. Project needs to be completed by September 15, 2023.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

• Be able to understand written and spoken English;
• Have an established business with a permanent address and telephone listing;
• Have the necessary personnel, equipment and financial resources available to perform the work;
• Have all licenses and permits required by local law;
• Meet all local insurance requirements;
• Have no adverse criminal record;
• Have no political or business affiliation which could be considered contrary to the interests of the United States;
• Have good experience and past performance records; and,
• Identify technical competence required to complete the construction work in accordance with this solicitation.

Interested offerors shall request a solicitation package from the Embassy by sending an email to warsawproc@state.gov. Please include the solicitation No.19PL9023Q0015 in the subject line and provide the following information:

• Name and address of company
• Name of requestor
• Contact details – email address and phone numbers
• Brief description of company profile and experience

AMENDMENT [PDF]

Issued Date: Friday, March 31, 2023

Closing Date: Thursday, April 14, 2023

The American Embassy has a requirement for firms to complete a general rehabilitation work (electrical, plumbing and masonry) of the guard booth at the property located in Mokotow district of Warsaw.

The project requires a qualified contractor to perform replacement/installation according to both EU and US standard industry practices.

This is one -time type of contract with firm-fixed price. The total value is estimated below $25,000. Project needs to be completed in the fourth quarter of 2023.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

• Be able to understand written and spoken English.
• Have an established business with a permanent address and telephone listing.
• Have the necessary personnel, equipment, and financial resources available to perform the work.
• Have all licenses and permits required by local law.
• Meet all local insurance requirements.
• Have no adverse criminal record.
• Have no political or business affiliation which could be considered contrary to the interests of the United States.
• Have good experience and past performance records; and,
• Identify technical competence required to complete the air conditioning work in accordance with this solicitation.

Interested offerors shall request a solicitation package from the Embassy by sending an email to warsawproc@state.gov. Please include the solicitation No. 19PL9023Q0014 in the subject line and provide the following information:

• Name and address of company
• Name of requestor
• Contact details – email address and phone numbers
• Brief description of company profile and experience

Issued Date: March 16, 2023
Closing Date: March 31, 2023

Amendment (PDF)

Amendment (PDF)

Enclosed is a Request for Quotes (RFQ) for annual routine maintenance of Air Conditioning systems in approximately 450 inside and 450 outside units in Offices and Residential Properties in Warsaw, Poland.

The Embassy is planning to make a multiple award of indefinite-delivery indefinite-quantity contracts.  The prospective contracts shall be for one year period.  If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract(s)/purchase order(s) to the responsible company submitting an acceptable offer(s) at the lowest price(s).  We intend to award a contract(s)/purchase order(s) based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range, if there is a need to do so.

Quotations are due by March 29, 2023.  No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to warsawproc@state.gov.  It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB.

For a quotation to be considered, you must also complete and submit two separate Volumes of your proposal as follows:

VOLUME 1 Price.

1. SF-18 – filled in and signed
2. Section A, Price – fill in the price format
3. Section L Representations and Certifications – signed
4. Proof of SAM registration

VOLUME 2 Technical

1. Offeror’s Qualifications, as required in Section J
2. Business Management/Technical Proposal per instruction in Section J:

• Experience and Past Performance
• Qualifications of AC Technician (s)

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Issued Date: March 14, 2023

Closing Date: March 28, 2023

The American Embassy has a requirement for firms to renovate one terrace, one balcony, one kitchen, two bathrooms, and one restroom at the property located in Bielawa district in Konstancin.  The project requires a qualified contractor to perform electrical, masonry and plumbing work according to US and local standard industry practices.

This is one-time type of contract with firm-fixed price. The total value is estimated between $25,000 and $100,000. Project needs to be completed by September 29, 2023.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

• Be able to understand written and spoken English;
• Have an established business with a permanent address and telephone listing;
• Have the necessary personnel, equipment and financial resources available to perform the work;
• Have all licenses and permits required by local law;
• Meet all local insurance requirements;
• Have no adverse criminal record;
• Have no political or business affiliation which could be considered contrary to the interests of the United States;
• Have good experience and past performance records; and,
• Identify technical competence required to complete the construction work in accordance with this solicitation.

Interested offerors shall request a solicitation package from the Embassy by sending an email to warsawproc@state.gov. Please include the solicitation No.19PL9023Q0012 in the subject line and provide the following information:

• Name and address of company
• Name of requestor
• Contact details – email address and phone numbers
• Brief description of company profile and experience

Issued Date: March 10, 2023

Closing Date: March 20, 2023

The American Embassy has a requirement for firms to:

– disassemble an existing greenhouse (ca.20 sqm.), so that it can be reassembled after disconnecting the water and electricity intake;

– disposal of old greenhouse elements,

– installation of the new shed (ca.16 sqm., provided by the Embassy), impregnation and painting.

at the property located in Mokotow district of Warsaw.

The project requires a qualified contractor to perform electrical, masonry and plumbing work according to US and local standard industry practices.

This is one-time type of contract with firm-fixed price. The total value is estimated below $25,000. Project needs to be completed by May 31, 2023.

All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

•  Be able to understand written and spoken English;
•  Have an established business with a permanent address and telephone listing;
•  Have the necessary personnel, equipment and financial resources available to perform the work;
•  Have all licenses and permits required by local law;
•  Meet all local insurance requirements;
•  Have no adverse criminal record;
•  Have no political or business affiliation which could be considered contrary to the interests of the United States;
•  Have good experience and past performance records; and,
•  Identify technical competence required to complete the construction work in accordance with this solicitation.

Interested offerors shall request a solicitation package from the Embassy by sending an email to warsawproc@state.gov. Please include the solicitation No.19PL9023Q0010 in the subject line and provide the following information:

•  Name and address of company
•  Name of requestor
•  Contact details – email address and phone numbers
•  Brief description of company profile and experience

The American Embassy is seeking a house for immediate rental in the Konstancja development in Bielawa.  We require a minimum four bedrooms. We request written offers submitted via email to Warsawhousing@state.gov

Ambasada Amerykańska poszukuje do wynajęcia od zaraz domu na osiedlu Konstancja w Bielawie.  Wymagane minimum 4 sypialnie. Pisemne oferty prosimy kierować na adres: Warsawhousing@state.gov

The American Embassy is seeking an apartment and a house for immediate rental located in the city center or the south districts of Warsaw (Mokotow, Sadyba, Wilanow).  We require a minimum of 120-150 sq.m., and three to four bedrooms.  We request written offers submitted via email to Warsawhousing@state.gov

Ambasada Amerykańska poszukuje do wynajęcia od zaraz mieszkania i domu położonego w Śródmieściu lub w południowych dzielnicach Warszawy (Mokotów, Sadyba, Wilanów). Wymagane 120-150 m2 i 3 lub 4 sypialnie. Pisemne oferty prosimy kierować na adres: warsawhousing@state.gov