Important Notice to U.S. Citizens Seeking to Register the Birth of a Child Born in Ukraine

U.S. Citizens seeking to register the birth of a child who was born in Ukraine and is still in Ukraine should contact KyivACS@state.gov for assistance.  If you need information regarding a surrogacy case coming out of Ukraine and wish to apply in Kyiv, contact KyivACS@state.gov.

If you need information regarding a surrogacy case coming out of Ukraine and wish to apply in Warsaw or Krakow, email us at ACSWarsaw@state.gov or KrakowACS@state.gov following the instructions below:

• USE THIS SUBJECT LINE: SC41 – YOUR FULL NAME 
• Your full name
• Describe your situation, the question you have, or the problem or issue you’re facing.

 Information For Applicants for Consular Reports of Birth Abroad

If you are a U.S. citizen and the parent of a child born outside of the United States, you will need to document your child’s U.S. citizenship with a Consular Report of Birth Abroad. This document is used in the United States like a certified copy of a birth certificate, and it is acceptable evidence of citizenship for obtaining a passport and entering school.

At least one parent and the child must be present at the Embassy or the Consulate General in Krakow to submit the application. In case the passport application is also submitted both parents must be present. The following documents must be presented at the time of the application:

Supporting Documents

• Completed (but not signed) CRBA application Form DS-2029 (PDF, 80kb) – all questions must be answered.
• If the U.S. citizen parent cannot attend the appointment, they must complete the Affidavit of Parentage, Physical Presence and Support and have it notarized.
• Child’s Birth Certificate (original, full version – odpis zupełny aktu urodzenia). Please note that for CRBA and first-time passport applications, the name of the applicant should match their birth document. Material changes to the applicant’s name must be supported by an amended document or other name change evidence. An affidavit from the parents is not sufficient to establish a material name change.
• Parents’ marriage certificate if applicable (original).
• Evidence of termination of any previous marriages if applicable (original).
• American Citizen Parent(s)’ evidence of U.S. Citizenship (U.S. passport or naturalization certificate, original).
• American Citizen Parent’s documentary evidence of physical presence in the United States prior to the child’s birth. When listing periods of physical presence in the United States, please note that any periods during which you left the United States, even for short vacations, do not count as physical presence and those times outside the United States should not be listed on form DS-2029. Examples of documentary evidence which may demonstrate physical presence requirements include (but are not limited to):
  • Academic transcripts (Full transcripts – not diplomas)
  • W-2 wage/tax forms (tax forms alone are not sufficient evidence of physical presence)
  • Employment records (showing monthly presence in the United States)
  • Records of honorable U.S. military service or employment with the U.S. Government; or as a dependent, unmarried child or member of the household of such a member.
  • Rental receipts
  • U.S. passport stamps. Drivers’ licenses do not constitute evidence of physical presence.
• Applicable fee of 100 USD.

 To request an appointment:  Once you have your documents ready, you must email the completed forms to us at ACSWarsaw@state.gov or KrakowACS@state.gov following the instructions below:

• USE THIS SUBJECT LINE: CR31 – YOUR FULL NAME
• Attach appropriate forms
• Request an appointment

In order to obtain Social Security Number for your child you can file the application (form SS-5 available at: https://www.ssa.gov/forms/ss-5.pdf) with the Federal Benefits Unit. You can do it either by using the FBU drop box at the Embassy (located in our waiting area) or by scheduling a separate appointment with that Unit. You can find their contact information in the following link: https://pl.usembassy.gov/u-s-citizen-services/social-security/contacts/.

Transmission of U.S. citizenship depends on:

1. At least one parent having the nationality of the United States at the time of the child’s birth;
2. The existence of a blood relationship between the child and U.S. citizen parent(s). Learn more about transmitting citizenship and DNA testing;
3. Documentary evidence demonstrating the U.S. citizen parent(s)’ presence in the United States prior to the child’s birth, as specified in the Transmission Requirements Table.

 Examples of Documentation

Some examples of documentary evidence which may be considered to demonstrate that physical presence requirements have been met may include (but are not limited to):

• Academic transcripts (Full transcripts – not diplomas)
• W-2 wage/tax forms (tax forms alone are not sufficient evidence of physical presence)
• Employment records (showing monthly presence in the United States)
• Records of honorable U.S. military service or employment with the U.S. Government; or as a dependent, unmarried child or member of the household of such a member.
• Rental receipts
• U.S. passport stamps. Drivers’ licenses do not constitute evidence of physical presence.

Please also read important information about Supporting Documents above.