Passports

Applying for a U.S. passport while outside the United States is a different process from applying for a U.S. passport while inside the United States.

Listed below are the basic steps you should know when applying for a U.S. passport in Poland. Except for emergency situations, applications for U.S. passports are accepted by appointment only.

Once an application is approved, it is transmitted to a Passport Agency in the United States, where the passport is printed and couriered to the Embassy. The new passport can be collected at the American Citizen Services Unit within our business hours Monday through Friday between 9:00 am and 12:00 pm (no appointment is required) or it can be forwarded to the applicant by DHL Courier Service (approximately 50 PLN payable upon delivery of the passport) provided that the previous passport was canceled. The average processing time for a U.S. passport is five to ten business days.

What Service Do You Require?

Adult’s Passport – Renewal of an Existing Passport

If your most recent U.S. passport is:

  • Undamaged and can be submitted with your application;
  • Was issued when you were aged 16 or older;
  • Was issued within the last 15 years;
  • Was issued in your current name or you can legally document your name change by Court Order or Marriage Certificate;
  • Was valid for 10 years

please review the following FIVE STEPS before beginning your application.

Step 1 – Complete Form DS-82, Application for a U.S. Passport

Complete Form DS-82 Application for a U.S. Passport

Please ignore pages one and two of the printed instruction pages, as they do not apply when applying for your passport in Poland.  The form must be printed on separate sheets of paper; do NOT print this form on front and back of the same sheet.

Step 2 – Supporting Documents

You are required to submit:

  • Your most recent U.S. passport;
  • Valid proof of identity (if your passport expired):
  1. 1. a valid passport of any country;
  2. 2. a valid driver’s license with photograph;
  3. 3. a national identity card with photograph;
  4. 4. a valid U.S. or State government ID card; or
  5. 5. a U.S. military ID card;
  • Original Marriage Certificate or Court Order showing change of name if it was changed since the last passport was issued.

Step 3 – Passport Photographs

Applicants must provide one passport photograph.

Step 4 – Pay the applicable fee 

The fee is 110 USD for the renewal of the passport. Please review the information on acceptable methods of payment. Payment is made on the day of the appointment.

The fee is a non-refundable processing fee and is retained by the Department of State whether or not the passport is issued.

Step 5 – Scheduling an appointment and submitting the application

Set up an appointment online and read about security screening.

Warsaw

Kraków

Adult’s Passport – First Time (for U.S. Citizens aged 16 and older)

Please follow the below SIX STEPS if:

  • You are applying for your first U.S. passport or
  • Your previous U.S. passport was issued when you were under the age of 16 or
  • Your previous U.S. passport was lost, stolen or damaged or
  • Your previous U.S. passport was issued more than 15 years ago or
  • Your previous passport was a restricted passport (but not an emergency, temporary passport) with an endorsement in the back stating that a full validity passport must be approved by the Department of State.

Please also note:

Step 1 – Complete form DS-11, Application for a U.S. Passport

Applicants aged 16 and over must sign their own application before the consular officer at the time of the application. Please ignore pages one and two of the printed instruction pages, as they do not apply when applying for your passport in Poland.   Form DS-11 must be printed on separate sheets of paper; do NOT print this form on front and back of the same sheet.

Step 2 – Present evidence of U.S. Citizenship

All documentation submitted as evidence will be returned to applicants.

You should submit your U.S. passport issued when you were under 16 (if applicable) and at least one of the following documents:

  • a U.S. Birth Certificate;
  • a U.S. Consular Report of Birth Abroad;
  • a U.S. Certificate of Citizenship;
  • a U.S. Naturalization Certificate.

If you are unable to present any of the documents listed above, please call the U.S. Citizen Services at +22 504 2784.

Step 3 – Submit proof of identity

Acceptable identification includes:

  • a valid passport of any country;
  • a valid driver’s license with photograph;
  • a national identity card with photograph;
  • a valid U.S. or State government ID card; or
  • a U.S. military ID card.

Step 4 – Pay the applicable fee

The fee is 145 USD for first time adult’s passport or replacement for a lost/stolen passport. Please review the information on acceptable methods of payment. Payment is made on the day of the appointment.

Important notice:  Effective April 2, 2018, the passport execution fee increased from $25 to $35 for U.S. passport applicants using the DS-11 form, including first-time applicants over age 16, children under age 16, and applicants who reapply after reporting their previous passport lost or stolen.  Accordingly, the total passport fee for such applicants increased by $10.  For more details, please visit Department of State website at travel.state.gov.

The fee is a non-refundable processing fee and is retained by the Department of State whether or not the passport is issued 

Step 5 – Passport Photographs

Applicants must provide one passport photograph.

Step 6 – Schedule an appointment and submit the application

Set up an appointment online and read about security screening.

Warsaw

Kraków

If you need to change or correct your U.S. passport because your name has changed or your passport was issued to you with an error, please read the information on how to request a new or replacement U.S. passport. You need to set up an appointment online and read about security screening before coming to the Embassy in Warsaw or Consulate General in Krakow to apply for a passport.

Additional passport pages

Beginning 01/01/2016 there are no more extra visa pages added to U.S. passports.Instead, 52-page passport books are issued at no extra cost to U.S. citizens applying from outside the United States.Renew your passport early to make sure you have enough blank pages for visa stamps from other countries. Some require two blank pages for entry and exit.

Replacement for a Lost/Stolen Passport

Please follow the below SEVEN STEPS if:

  • Your previous U.S. passport was lost, stolen or damaged

Please also note:

Step 1 – Complete form DS-11, Application for a U.S. Passport

Applicants aged 16 and over must sign their own application before the consular officer at the time of the application. Please ignore pages one and two of the printed instruction pages, as they do not apply when applying for your passport in Poland.   Form DS-11 must be printed on separate sheets of paper; do NOT print this form on front and back of the same sheet.

Complete also form DS-64 in case your previous passport was lost/stolen or damaged/mutilated.

Step 2 – Present evidence of U.S. Citizenship

All documentation submitted as evidence will be returned to applicants.

You should be prepared to submit your U.S. passport issued when you were under 16 (if applicable) and at least one of the following:

  • a U.S. Birth Certificate;
  • a U.S. Consular Report of Birth Abroad;
  • a U.S. Certificate of Citizenship;
  • a U.S. Naturalization Certificate.

If you are unable to present any of the documents listed above, please call the U.S. Citizen Services at +48 22 504 2784.

Step 3 – Submit proof of identity

Acceptable identification includes:

  • a valid passport of any country;
  • a valid driver’s license with photograph;
  • a national identity card with photograph;
  • a valid U.S. or State government ID card; or
  • a U.S. military ID card.

Step 4 – Additional Documents

  • Police report regarding passport theft in case you’re applying for a replacement for a stolen passport.

Step 5 – Passport Photographs

Applicants must provide one passport photograph.

Step 6 – Pay the applicable fee

The fee is 145 USD for first time adult’s passport or replacement for a lost/stolen passport. Please review the information on acceptable methods of payment. Payment is made on the day of the appointment.

Important notice:  Effective April 2, 2018, the passport execution fee increased from $25 to $35 for U.S. passport applicants using the DS-11 form, including first-time applicants over age 16, children under age 16, and applicants who reapply after reporting their previous passport lost or stolen.  Accordingly, the total passport fee for such applicants increased by $10.  For more details, please visit our website at travel.state.gov.

The fee is a non-refundable processing fee and is retained by the Department of State whether or not the passport is issued.

Step 7 – Schedule an appointment and submit the application

Set up an appointment online and read about security screening.

Warsaw

Kraków

 

Child’s Passport (for U.S. Citizens from birth to age 16)

Please review the following FIVE STEPS before beginning your application. Please note: minors under age 16 must apply in person.

Step 1 – Complete form DS-11, Application for a U.S. Passport

Complete form DS-11 (PDF 101Kb). Please ignore pages one and two of the printed instruction pages, as they do not apply when applying for your passport in Poland.  Form DS-11 must be printed on separate sheets of paper; do NOT print this form on front and back of the same sheet.

Note: If you are applying for the first passport for a child under the age of 18 who was born overseas and the birth has not been registered with a U.S. Embassy or Consulate, you must report the child’s birth before applying for the passport.  You may apply for the child’s passport at the same time you report the birth.

Step 2 – Schedule an appointment online

Set up an appointment online and read about security screening.

Warsaw

Kraków

Step 3 – Present the following documents

  •  Most recent U.S. passport of the child (if applicable),
  • U.S. birth certificate or
  • Consular Report of Birth Abroad of the child,
  • Adoption Decree (with adopting parents names) as well as amended State birth certificate listing adoptive parents names;
  • Court Order establishing custody; or
  • Court Order establishing guardianship.
  • Valid U.S. or foreign passport/driver’s license/state ID/ national ID of the parents,
  • If either parent’s name is different from the name listed on the child’s birth certificate, name change documentation must be furnished (e.g. marriage certificate, court order).

Photo age progression – Passport renewals for children whose most recent passport was issued under the age of 5 should present additional photo IDs of the child (Polish passport, Polish national ID, school ID) issued from the age in the previous passport to the present age.

Step 4 – Pay the applicable fee

The application fee for an applicant under the age of 16 is 115 USD.  Please review the information on acceptable methods of payment. Payment is made on the day of the appointment.

Important notice:  Effective April 2, 2018, the passport execution fee increased from $25 to $35 for U.S. passport applicants using the DS-11 form, including first-time applicants over age 16, children under age 16, and applicants who reapply after reporting their previous passport lost or stolen.  Accordingly, the total passport fee for such applicants increased by $10.  For more details, please visit Department of State website at travel.state.gov.

The fee is a non-refundable processing fee and is retained by the Department of State whether or not the passport is issued.

Step 5 – Passport Photographs

Applicants must provide one passport photograph. Please review the specific photo requirements.

Application By One Parent

If only one parent is able to appear, the following will be required in addition to forms and documents listed for the passport application:

  • Form DS-3053 if you are the non-applying parent or guardian providing written consent for your minor child to apply for a U.S. passport because you are unable to appear in person with your child (Statement of Consent). The Statement must be notarized before a U.S. Notary Public or a Polish notary. American Embassies and Consulates abroad can also notarize Form DS-3053 free of charge. The consent cannot be more than 3 months old.

One of the following documents will also be required:

  • Copy of a valid U.S. or foreign passport/driver’s license/state ID/ national ID of the absent parent;
  • Copy of a valid military id;
  • Copy of a valid U.S. government id;
  • Copy of Alien Resident Card from USCIS (green card).

Otherwise, if the notarized consent of the absent parent is not available, you will be required to furnish evidence of the appearing parent’s sole authority to apply for the passport in the form of one of the following:

  • Consular Report of Birth Abroad (Form FS-240) or Certification of Birth Abroad (Form DS-1350) listing only applying parent;
  • Child’s birth certificate listing only applicant parent;
  • Adoption decree (if applying parent is sole adopting parent);
  • Court Order granting sole custody to the applying parent (i.e the absent parent has no access to the child.  Child’s travel must not be restricted by that order;
  • Judicial declaration of incompetence of non-applying parent; or
  • Death certificate of non-applying parent.
  • Form DS-5525 if you are the applying parent or guardian, and the written consent of the non-applying parent or guardian cannot be obtained (Statement of Exigent Special Family Circumstances).

For more information regarding the passport application for a child you may wish to contact the American Citizen Services Section.

Current regulations reflect the long-standing policy of the Department of State that no person should be in possession of more than one valid, or potentially valid, U.S. passport at any time unless specifically authorized by the Department of State.

The issuance of a second valid passport should be considered an exception to the regulations, and is to be approved on an individual basis only where justified. The second valid passport may not be limited geographically, i.e. for travel in only a few countries. It will, however, be limited in time, valid for a period of two years.  Thereafter, a new second valid passport must be applied for; second valid passports are not extendable.

Please review the following FIVE STEPS before beginning your application.

Step 1 – Complete passport application form

Complete passport application form DS-82 or DS-11, as appropriate.

Step 2 – Supporting documents

  • First-time applicant for a second valid passport: Copy of bearer’s current normal validity U.S. passport (10 year passport)
  • Renewal of second valid passport: Bearer’s current second valid passport and copy of normal validity U.S. passport.
  • A signed written statement giving the reason(s) why the second passport is required, and attesting that the loss of either of the two passports will be reported immediately to Passport Services, or if abroad, to the nearest U.S. Embassy, Consulate, or Consular Agency.

Step 3 – Passport Photographs

Applicants must provide one passport photograph.

Step 4 – Pay the applicable fee

The fee is 110 USD for the second passport for adults and 115 USD for children under 16. Please review the information on acceptable methods of payment. Payment is made on the day of the appointment.

Important notice:  Effective April 2, 2018, the passport execution fee increased from $25 to $35 for U.S. passport applicants using the DS-11 form, including first-time applicants over age 16, children under age 16, and applicants who reapply after reporting their previous passport lost or stolen.  Accordingly, the total passport fee for such applicants increased by $10.  For more details, please visit Department of State website at travel.state.gov.

The fee is a non-refundable processing fee and is retained by the Department of State whether or not the passport is issued.

Step 5 – Schedule an appointment and submit the application

Set up an appointment online and read about security screening.

Warsaw

Kraków

The U.S. Embassy in Warsaw can issue emergency passports in certain limited circumstances. These passports have very restricted validity and are generally issued only to enable stranded citizens to return home. Persons who need emergency passports should apply during regular working hours and should follow the regular instructions for the type of passport that pertains to them. Provided that everything is in order emergency passports are issued within 1-2 hours, however in certain situations the waiting time may be longer.