Passports

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ANNOUNCEMENT:  Beginning March 27th, 2022, U.S. Embassy Warsaw and Consulate General Krakow will begin accepting online fee payments for adult U.S. passport renewal applications.  Paying online allows you to mail your application to the U.S. Embassy without the need to apply in person.  Please see the Renew a Passport link below to determine if you are eligible for online fee payment.

U.S. citizens residing or traveling abroad who require a U.S. passport are issued the latest state-of-the-art passports that incorporate photo-digitized images and other enhanced security features.  These passports are produced at a domestic U.S. passport facility.  U.S. citizens are encouraged to apply early for renewal of expiring passports.

Reminder for Dual National U.S. Citizens:  U.S. law requires all U.S. citizens, including dual-national citizens, to enter the United States using their U.S. passport. We urge all U.S. citizens to keep their U.S. passports current.

U.S. citizens may directly return to the United States with certain expired U.S. passports. 

Applying for a U.S. passport while outside the United States is a different process from applying for a U.S. passport while inside the United States.

Listed below are the basic steps you should know when applying for a U.S. passport in Poland. Except for emergency situations, applications for U.S. passports are accepted by appointment only.

Once an application is approved, it is transmitted to a Passport Agency in the United States, where the passport is printed and couriered to the Embassy. The new passport can be collected at the American Citizen Services Unit within our business hours Monday through Friday between 9:00 am and 12:00 pm (no appointment is required). We can also mail the passport by a courier service to an address in Poland. The courier service fee is payable upon the delivery of the passport.

All applicants who have an SSN must provide the SSN on their U.S. passport application, including renewal applications.  Applicants are advised to check their correct SSN before arriving at the Embassy for their appointment and to properly fill out the SSN field on the passport application.  The American Citizen Services Unit is prohibited from providing applicants with their SSN; there are no exceptions. All information related to Social Security is provided by the Federal Benefits Unit (FBU).

The average processing time for a U.S. passport is five to ten business days.

What Service Do You Require?

ANNOUNCEMENT:  Beginning March 27th, 2022, U.S. Embassy Warsaw and Consulate General Krakow will begin accepting online fee payments for adult U.S. passport renewal applications.  Paying online allows you to mail your application to the U.S. Embassy or Consulate without the need to apply in person.  Qualifying adult passport renewal applicants may pay the $130 passport renewal fee online via U.S. or international credit or debit card, electronic funds transfer from a U.S.-based bank account, Amazon Pay, or Pay Pal.  Please see the information below to determine if you are eligible for online fee payment. For more information please visit the Frequently Asked Questions page.

Please note that the online fee option is limited to U.S. citizens residing in Poland, or those residing in Ukraine who can have their passport delivered to a Polish address or collected in Poland.  U.S. citizens who reside outside of Poland and Ukraine are not eligible for the online fee payment option at this time.  Online fee payment is currently available for adult passport book renewals only.  If you wish to renew or apply for a passport card, you must make an appointment to apply in person at the Embassy or Consulate nearest you.

Eligibility Requirements for U.S. Citizen Adult Passport Renewals

Online Fee Payment Wizard

In order to use the online payment system, you must answer YES to all of the following:

  • I can submit my most recent U.S. passport book by mail with my renewal application;
  • I was at least 16 years old when my most recent passport book was issued;
  • I was issued my most recent U.S. passport book less than 15 years ago;
  • My most recent U.S. passport book has a validity of 10 years from issuance to expiration;
  • My most recent U.S. passport book was issued in my current name (or I can document my name change by submitting marriage certificate, divorce decree, or court order with my passport application;) and
  • I currently reside in and/or have a valid mailing address in Poland or reside in Ukraine and can collect the passport in Poland or have it delivered to an address in Poland.

If you do not meet these criteria, please see “Apply for a Passport” for instructions on making an appointment to submit a passport application in person at the embassy/consulate.

Instructions for DS-82 Processing by Mail and Online Fee Payment – for U.S. citizens residing in Poland and Ukraine

(available March 27th at 12:01 a.m. EST)

Step 1:  Complete, print, and SIGN the DS-82 Passport Renewal Form.  *NOTE: You must provide a social security number if you have been issued one.  If you do not have a social security number, please click here.

Step 2:  Obtain one WHITE background color passport photo 2” x 2” (5 cm x 5 cm) taken within the past six months; no eyeglasses.  See more information on photo requirements.

Step 3:  Include one photocopy (color or black and white) of the data page of your previous U.S. passport.

Step 4:  Include the passport you are renewing in the package you mail to the Embassy or Consulate.

Step 5:  Name change documents (if applicable) (original + 1 photocopy)

If you would like to change the name on your new passport due to marriage, divorce, or court order, please include proof of your name change.  Documents must be original with English translation, unless the document is in Polish (ex. Marriage certificate, Divorce Decree, Court Order)

Step 6:  Pay the $130 passport application fee via the U.S. government’s secure payment site.  After successfully paying the fee, you must print out the electronic payment confirmation you receive via email and include it in the package you send to the Embassy or Consulate. Make sure that the confirmation includes Pay.gov Tracking ID.

Step 7: Obtain a Pocztex courier delivery form at the Polish post office (sample form attached) and complete the addressee field with your name, the complete address to which you want your new passport sent within Poland and your (preferably) mobile telephone number.

IMPORTANT: Include a return address on the mailing envelope and on the Pocztex form! [All envelopes without a return address will be rejected].

When the new passport is ready, it will be delivered to your address by Pocztex courier. You will have to pay the delivery fee to the courier in cash (the fee is approximately 30 Polish zloty) upon delivery of passport.

Step 8:  Mail all the items listed above to the U.S. Embassy in Warsaw, Poland or the U.S. Consulate in Krakow at the below address.  Please note that if there are any issues with your passport renewal requiring a personal appearance, you would have to appear at the location to which you mailed your application.  You are strongly encouraged to send your DS-82 passport renewal package via registered mail/courier.

U.S. Embassy Warsaw
Attn: Consular – American Citizen Services
ul. Piękna 12, 00-539 Warszawa

U.S. Consulate General Krakow
Attn: Consular – American Citizen Services
Stolarska 9, 31-043 Kraków

Step 9:  Your new passport will be delivered using Pocztex courier service.  Passport processing takes approximately 2-3 weeks.

Adult’s Passport – First Time (for U.S. Citizens aged 16 and older)

Please follow the below SIX STEPS if:

  • You are applying for your first U.S. passport or
  • Your previous U.S. passport was issued when you were under the age of 16 or
  • Your previous U.S. passport was lost, stolen or damaged or
  • Your previous U.S. passport was issued more than 15 years ago or
  • Your previous passport was a restricted passport (but not an emergency, temporary passport) with an endorsement in the back stating that a full validity passport must be approved by the Department of State.

Please also note:

Step 1 – Complete form DS-11, Application for a U.S. Passport

Applicants aged 16 and over must sign their own application before the consular officer at the time of the application. Please ignore pages one and two of the printed instruction pages, as they do not apply when applying for your passport in Poland.   Form DS-11 must be printed on separate sheets of paper; do NOT print this form on front and back of the same sheet.

Step 2 – Present evidence of U.S. Citizenship

All documentation submitted as evidence will be returned to applicants.

You should submit your U.S. passport issued when you were under 16 (if applicable) and at least one of the following documents:

  • a U.S. Birth Certificate;
  • a U.S. Consular Report of Birth Abroad;
  • a U.S. Certificate of Citizenship;
  • a U.S. Naturalization Certificate.

If you are unable to present any of the documents listed above, please call the U.S. Citizen Services at +22 504 2784.

Step 3 – Submit proof of identity

Acceptable identification includes:

  • a valid passport of any country;
  • a valid driver’s license with photograph;
  • a national identity card with photograph;
  • a valid U.S. or State government ID card; or
  • a U.S. military ID card.

Step 4 – Pay the applicable fee

Effective 12/27/2021 the fee is 165 USD for first time adult’s passport or replacement for a lost/stolen passport. Please review the information on acceptable methods of payment. Payment is made on the day of the appointment.

The fee is a non-refundable processing fee and is retained by the Department of State whether or not the passport is issued 

Step 5 – Passport Photographs

Applicants must provide one passport photograph.

Step 6 – Schedule an appointment and submit the application

Set up an appointment online and read about security screening.

Warsaw

Kraków

If you need to change or correct your U.S. passport because your name has changed or your passport was issued to you with an error, please read the information on how to request a new or replacement U.S. passport. You need to set up an appointment online and read about security screening before coming to the Embassy in Warsaw or Consulate General in Krakow to apply for a passport.

Replacement for a Lost/Stolen Passport

Please follow the below SEVEN STEPS if:

  • Your previous U.S. passport was lost, stolen or damaged

Please also note:

Step 1 – Complete form DS-11, Application for a U.S. Passport

Applicants aged 16 and over must sign their own application before the consular officer at the time of the application. Please ignore pages one and two of the printed instruction pages, as they do not apply when applying for your passport in Poland.   Form DS-11 must be printed on separate sheets of paper; do NOT print this form on front and back of the same sheet.

Complete also form DS-64 in case your previous passport was lost/stolen or damaged/mutilated.

Step 2 – Present evidence of U.S. Citizenship

All documentation submitted as evidence will be returned to applicants.

You should be prepared to submit your U.S. passport issued when you were under 16 (if applicable) and at least one of the following:

  • a U.S. Birth Certificate;
  • a U.S. Consular Report of Birth Abroad;
  • a U.S. Certificate of Citizenship;
  • a U.S. Naturalization Certificate.

If you are unable to present any of the documents listed above, please call the U.S. Citizen Services at +48 22 504 2784.

Step 3 – Submit proof of identity

Acceptable identification includes:

  • a valid passport of any country;
  • a valid driver’s license with photograph;
  • a national identity card with photograph;
  • a valid U.S. or State government ID card; or
  • a U.S. military ID card.

Step 4 – Additional Documents

  • Police report regarding passport theft in case you’re applying for a replacement for a stolen passport.

Step 5 – Passport Photographs

Applicants must provide one passport photograph.

Step 6 – Pay the applicable fee

Effective 12/27/2021 the fee is 165 USD for first time adult’s passport or replacement for a lost/stolen passport. Please review the information on acceptable methods of payment. Payment is made on the day of the appointment.

The fee is a non-refundable processing fee and is retained by the Department of State whether or not the passport is issued.

Step 7 – Schedule an appointment and submit the application

Set up an appointment online and read about security screening.

Warsaw

Kraków

 

Child’s Passport (for U.S. Citizens from birth to age 16)

Please review the following FIVE STEPS before beginning your application. Please note: minors under age 16 must apply in person.

Step 1 – Complete form DS-11, Application for a U.S. Passport

Complete form DS-11 (PDF 101Kb). Please ignore pages one and two of the printed instruction pages, as they do not apply when applying for your passport in Poland.  Form DS-11 must be printed on separate sheets of paper; do NOT print this form on front and back of the same sheet.

Note: If you are applying for the first passport for a child under the age of 18 who was born overseas and the birth has not been registered with a U.S. Embassy or Consulate, you must report the child’s birth before applying for the passport.  You may apply for the child’s passport at the same time you report the birth.

Step 2 – Schedule an appointment online

Set up an appointment online and read about security screening.

Warsaw

Kraków

Step 3 – Present the following documents

  •  Most recent U.S. passport of the child (if applicable),
  • U.S. birth certificate or
  • Consular Report of Birth Abroad of the child,
  • Adoption Decree (with adopting parents names) as well as amended State birth certificate listing adoptive parents names;
  • Court Order establishing custody; or
  • Court Order establishing guardianship.
  • Valid U.S. or foreign passport/driver’s license/state ID/ national ID of the parents,
  • If either parent’s name is different from the name listed on the child’s birth certificate, name change documentation must be furnished (e.g. marriage certificate, court order).

Photo age progression – Passport renewals for children whose most recent passport was issued under the age of 5 should present additional photo IDs of the child (Polish passport, Polish national ID, school ID) issued from the age in the previous passport to the present age.

Step 4 – Pay the applicable fee

Effective 12/27/2021 the application fee for an applicant under the age of 16 is 135 USD. Please review the information on acceptable methods of payment. Payment is made on the day of the appointment.

The fee is a non-refundable processing fee and is retained by the Department of State whether or not the passport is issued.

Step 5 – Passport Photographs

Applicants must provide one passport photograph. Please review the specific photo requirements.

Application By One Parent

If only one parent is able to appear, the following will be required in addition to forms and documents listed for the passport application:

  • Form DS-3053 if you are the non-applying parent or guardian providing written consent for your minor child to apply for a U.S. passport because you are unable to appear in person with your child (Statement of Consent). The Statement must be notarized before a U.S. Notary Public or a Polish notary. American Embassies and Consulates abroad can also notarize Form DS-3053 free of charge. The consent cannot be more than 3 months old.

One of the following documents will also be required:

  • Copy of a valid U.S. or foreign passport/driver’s license/state ID/ national ID of the absent parent;
  • Copy of a valid military id;
  • Copy of a valid U.S. government id;
  • Copy of Alien Resident Card from USCIS (green card).

Otherwise, if the notarized consent of the absent parent is not available, you will be required to furnish evidence of the appearing parent’s sole authority to apply for the passport in the form of one of the following:

  • Consular Report of Birth Abroad (Form FS-240) or Certification of Birth Abroad (Form DS-1350) listing only applying parent;
  • Child’s birth certificate listing only applicant parent;
  • Adoption decree (if applying parent is sole adopting parent);
  • Court Order granting sole custody to the applying parent (i.e the absent parent has no access to the child.  Child’s travel must not be restricted by that order;
  • Judicial declaration of incompetence of non-applying parent; or
  • Death certificate of non-applying parent.
  • Form DS-5525 if you are the applying parent or guardian, and the written consent of the non-applying parent or guardian cannot be obtained (Statement of Exigent Special Family Circumstances).

For more information regarding the passport application for a child you may wish to contact the American Citizen Services Section.

Current regulations reflect the long-standing policy of the Department of State that no person should be in possession of more than one valid, or potentially valid, U.S. passport at any time unless specifically authorized by the Department of State.

The issuance of a second valid passport should be considered an exception to the regulations, and is to be approved on an individual basis only where justified. The second valid passport may not be limited geographically, i.e. for travel in only a few countries. It will, however, be limited in time, valid for a period of two years.  Thereafter, a new second valid passport must be applied for; second valid passports are not extendable.

Please review the following FIVE STEPS before beginning your application.

Step 1 – Complete passport application form

Complete passport application form DS-82 or DS-11, as appropriate.

Step 2 – Supporting documents

  • First-time applicant for a second valid passport: Copy of bearer’s current normal validity U.S. passport (10 year passport)
  • Renewal of second valid passport: Bearer’s current second valid passport and copy of normal validity U.S. passport.
  • A signed written statement giving the reason(s) why the second passport is required, and attesting that the loss of either of the two passports will be reported immediately to Passport Services, or if abroad, to the nearest U.S. Embassy, Consulate, or Consular Agency.

Step 3 – Passport Photographs

Applicants must provide one passport photograph.

Step 4 – Pay the applicable fee

Effective 12/27/2021 the fee is 130 USD for the second passport for adults and 135 USD for children under 16. Please review the information on acceptable methods of payment. Payment is made on the day of the appointment.

The fee is a non-refundable processing fee and is retained by the Department of State whether or not the passport is issued.

Step 5 – Schedule an appointment and submit the application

Set up an appointment online and read about security screening.

Warsaw

Kraków

The U.S. Embassy in Warsaw can issue emergency passports in certain limited circumstances. These passports have very restricted validity and are generally issued only to enable stranded citizens to return home. Persons who need emergency passports should apply during regular working hours and should follow the regular instructions for the type of passport that pertains to them. Provided that everything is in order emergency passports are issued within one business day, however in certain situations the waiting time may be longer.